Now a day’s office automation refers to much more than a copy machine and a typewriter machine. Digital and Electronic information is the core of current office automation systems. Office automation uses hardware and software solutions to ease your everyday workload. It easy level can consist of activating options in software you already own, which costs zero. Office Automation the term indicate to a combination of network connection, computer hardware and software made available to simplify and automate a variety of office operations, such as inventory management, facility management, accounting, email and word processing. It is used to digitally store, create, manipulate, and relay office information and data, needed for accomplishing basic work and targets.
Office automation system makes it easy for business organizations to improve their daily productivity and recognize easier ways to do business in benefits. Started primarily as data processing and word processing tool, office automation now includes more practical and complex tasks like integrating office and back-end systems. There are many types of automation, which can be used in other business industries across the globe. Office automation systems help in optimizing the existing office procedures by recovering time, money and efforts.
Benefits of Implementing Office Automation System
Data Storage - Data storage includes all types of important and confidential documents and records. Office automation system includes data applications, which are used to create or edit a document, file, spreadsheet or an image. There are many types of word processing and desktop presentation packages available, which allow creating or editing textual data. Similarly, you can find dedicated applications for editing spreadsheets and images.
Data Management System - This is one of the best components of office automation system that offers strategic advantages by simplifying the management of stored information and Data. Large business organizations can monitor and control various projects and activities within the office through an EMS (Electronic Management System). Program schedulers, tickler systems or reminder systems, and task management are some of the features, which grant businesses to have an eye on all office processes without any hassle.
It’s easy to Exchange Data - Exchange of stored or manipulated data and information is also an important component of an office automation system. Sending files or exchanging data or information between one or more than one member in office has become possible with an ETA (Electronic Transfer Application). Through a network connection, all data and information, including text documents, presentations, spreadsheets, images and videos can be easily sent in real-time within few minutes. Illustrating the collaborative nature of an office automation system, this would allow your employees to collaborate in real-time and boost their productivity.
All about Accuracy - Yes, this is true! Computers and other machines are as effective as a human brain. Once the bugs are removed from a program or an application, it can help you in getting accuracy in the daily business processes. The software programs are more reliable than the human, who actually made it. Implementing advanced business automation software reduces the probability of errors.
It will Save Time and Resources - Office automation empowers businesses to save time and money. It cut down and automates those complex tasks, which earlier required a resource and great amount of time. For example, with the introduction of latest computer technologies and network communications, businesses are now not constricted by geographical limitations. And hence, they can easily save both time and money spent on travelling. Another great example is the digital storage, which eliminates the need of preserving hard copies and hence, saving paper and nature as well.
Save Time and Money - Since every business is now automated, you don’t need to spend much on hiring new resources for taking care of your tasks, which can be easily executed using an office automation system. As we know that time saved is money saved, your business enterprise can easily save huge by automating various complex business processes. With saving large on the overall expenditure and investment on other resources, your profit margins are surely going to improve.
CA Office Automation software is a better and more intelligent approach to cost containment and reduction. The greatest opportunity is to increase service to the customer (end user) while systematically reducing costs.